Constitution/Bylaws

Constitution

1. The name of the society is British Columbia Veterinary Technologists Association or BCVTA.

2. The purposes of the society are:

A) To promote, encourage, and maintain the knowledge, ability, and competence of members of the Association in the area of animal care.
B) To establish standards of training for members of the Association.
C) To participate in the development of provincial recognition as a profession.
D) To provide a means of communication among members.
E) To establish and maintain ethical standards for members of the Association.
F) To promote and maintain good relations and open communications with related Associations.
G) To protect the interests of the public.
H) To do all such lawful things as may be incidental or conductive to the attainment of these objects.

3. The Association shall be carried on without purpose of gain for its members and any profits or other accretions to the Association shall be used for promoting its objects.

4. In the event of winding up or dissolution of the Association, any funds of the Association remaining after the satisfaction of its debts and liabilities, shall be given or transferred to such organizations promoting the same objects of this Association. At the time of winding up or dissolution, if effect cannot be given to the aforesaid provisions, then such funds shall be given or transferred to some other organization, a charitable corporation, or a charitable trust recognized by the Department of National Revenue of Canada as being qualified as such under the provisions of the Income Tax Act of Canada from time to time in effect.

Sections 3 and 4 of the constitution are unalterable in accordance with Section 22 of the Society Act.

Bylaws

I) Membership
II) Executive Board
III) Officers
IV) Executive Director
V) Election of Officers
VI) Disciplinary Procedures
VII) Meetings
VIII) Amendments to Bylaws
IX) Finances

Article I. MEMBERSHIP

Section 1. ACTIVE MEMBER
A) Shall be a member of an Animal Health, or Veterinary Technology program, which is accredited by the Canadian Veterinary Medical Association, or
B) Shall be a graduate from a non-accredited International or Canadian Animal Health/Veterinary Technology (minimum 2 years) diploma or degree program, that is approved by a credentialed assessment program recognized by the Association.
C) Shall be a resident of the Province of British Columbia, or other Canadian Province or Territory that does not have a recognized AHT/VT Association (eg, Yukon, North West Territories, Nunavut).
D) Shall have successfully completed the national examination within three years of new application effective May 1, 1997.

Section 2. ASSOCIATE MEMBER
A) Shall have a minimum of three years technical experience in the Animal Health Care field.
B) Shall have the approval of the membership committee.
C) Shall be a resident of the Province of British Columbia.
D) This category of membership shall close September 15, 1986.

Section 3. RECIPROCITY
A) The British Columbia Veterinary Technologists’ Association will offer reciprocity to those members in good standing of other provinces who meet all the requirements of Article I Section 1 and are active/registered members in their provincial association.

Section 4. RIGHTS AND RESPONSIBILITIES OF ACTIVE AND ASSOCIATE MEMBERS
A) Shall have voting privileges and shall be eligible to hold office.
B) Shall pay membership dues.
C) Shall adhere to the Constitution, Bylaws, Code of Ethics, and Standard of Practice of the Association.
D) Shall accumulate continuing education credits as set by the Executive Board.
E) Shall be considered a registered member of the Association.

Section 5. NON-RESIDENT MEMBER
A) Shall include non-resident graduates of an Animal Health / Veterinary Technology program as described in Section 1 A) and B).

Section 6. STUDENT MEMBER
A) Shall be a student in good standing currently enrolled in an Animal Health/Veterinary Technology program as described in Section 1 A) and B).

Section 7. RIGHTS AND RESPONSIBILITIES OF NON-RESIDENT AND STUDENT MEMBERS
A) Shall be non-voting members and shall be ineligible to hold office.
B) Shall pay membership dues.
C) Shall not be considered a registered member of the Association.
D) Shall adhere to the Constitution, Bylaws, Code of Ethics, and Standard of Practice of the Association.

Section 8. CODE OF ETHICS
A) The BCVTA adheres to the National Association of Veterinary Technicians in America (NAVTA) Code of Ethics.
B) The object of this code is to uphold the honour and dignity of this profession.
C) Members are required to conduct themselves with dignity.
D) It is the solemn duty of all members of the Association to deport themselves in accordance with the object of this code.
E) This code may not preclude the Association from considering and dealing with any form of professional misconduct although it may not be specifically outlined in the code.
F) Humane treatment of animals is expected of members at all times.
G) A breech of the Code of Ethics is deemed to be conduct injurious to the objects of the Association as determined by the Grievance and Ethics Committee.

Section 9. STANDARD OF PRACTICE
A) Members may only receive remuneration by the employing Veterinarians or any other employer and not by clientele in accordance with regulations in the Veterinarians Act.
B) No member shall participate in illegal Veterinary practice or encourage other to do so. It is the duty of a member of the Association to report such violations.
C) No member shall discuss or make accusation against the integrity of member of the Association or a member of the College of Veterinarians of British Columbia, without just and provable cause.
D) No member shall violate the confidence of their employer or of a client.
E) Except as provided by the Veterinarians Act and the Bylaws of the College of Veterinarians of British Columbia, no member shall practice veterinary medicine.

Section 10. MEMBERSHIP STATUS
A) A member in good standing shall be defined as: A person whose application for membership in the Association has been accepted as outlined in Section 1, 2, 3, 4, and 5.
B) A member ceases to be in good standing at such time as he/she ceases to pay the required dues, fines, or surcharges at such time as they become due and payable as described in these bylaws; or in the event that it is determined that he/she has acted in a manner which contravenes the Constitution, Bylaws, Code of Ethics, and Standard of Practice or compromises the objects of the Association.
C) A member who has previously written the national examination and has allowed their membership to lapse for a period of greater than three years will be required to resit and pass this examination before being considered for reinstatement as an active registered member of the Association.

Section 11. A PERSON SHALL CEASE TO BE A MEMBER OF THE ASSOCIATION:
A) By delivering his/her resignation in writing to the secretary of the Association, or by mailing or delivering it to the Executive Director of the Association at the address of the Association.
B) On his/her death.
C) On being struck from the Register; or
D) On ceasing to be a member in good standing.

Section 12. REGISTER
A) A register shall be maintained of Active and Associate members by the Executive Director.
B) Certificates will be issued with a registration number, signed by the President and Secretary, with the Association seal affixed.
C) Any person who ceases to be a member shall be struck from the register and will be required to return their certificate.
D) If a registered member becomes a Non-Resident member, his/her registry number will be inactivated, to be reactivated if he/she resumes residency and registered member status.

Section 13. EXPULSION
A) A member may be expelled by a special resolution of the members passed at a general meeting.
B) The notice of a special resolution for the expulsion shall be accompanied by a brief statement of the reason or reasons for the proposed expulsion.
The person who is suspect of the proposed resolution shall be given an opportunity to be heard at the general meeting before the special resolution is put to a vote.

Article II. EXECUTIVE BOARD

Section 1.
A) Shall consist of a President, Vice-President, Secretary, Treasurer, College of Veterinarians of BC Liaison (CVBC Liaison) and Registered Veterinary Technologists and Technicians of Canada (RVTTC) Representative.
B) Shall consist of a Past President for a term of one year after his/her term of president is completed.
C) Shall consist of a President-Elect for a term of one year prior to taking office.
D) Shall consist of an Executive Director.

Section 2. DUTIES OF THE EXECUTIVE BOARD
A) It shall be the administrative board of the organization.
B) It shall carry out the constitutional provisions and enforce bylaws.
C) It shall propose a budget to be voted on by the membership.

Section 3.
A) The Executive Board shall receive no remuneration for acting as such, with the exception of the Executive Director.

Section 4
A) A quorum of three members present, or a greater number will constitute a board meeting.

Section 5
A) Majority presents rule.

Section 6.
A) If a member of the Executive Board resigns his office or otherwise ceases to hold office, the remaining board members shall appoint a member to take the place of the former board member.

Article III. OFFICERS

Section 1. TERMS OF OFFICE
A) Candidates shall fulfill all the obligations of Active or Associate membership.
B) One person may not hold more than one office at one time with the exception of the President-Elect.
C) Length of office is two years commencing at the end of the election meeting, with the exception of the RVTTC Representative and the CVBC Liaison, whose length of office is four years and whose position shall commence with the next RVTTC meeting.
D) No candidate shall hold the same office for more than two consecutive terms.
E) The members may by special resolution, remove a board member before the expiration of his/her term of office, and may elect a successor to complete the term of office.

Section 2. PRESIDENT
A) Shall preside at all executive board and general business meetings and shall enforce bylaws.
B) Shall have the power to call special meetings.
C) Shall give general supervision to the Association activities.
D) Shall present an annual report at the Annual General Meeting.
E) Shall appoint all standing and special committee chairman and fill any vacancies on those committees.
F) Shall be responsible for any correspondence pertaining to this position.
G) Shall transfer all presidential records to incoming President.

Section 3.
A) Past President shall stand on the Executive Board in an advisory position for one year and shall not have voting privileges at Executive Board meetings.

Section 4.
A) President-Elect shall stand on the Executive Board in a learning position for a period of one year prior to their term as President commences, and shall not have voting privileges at Executive Board meetings.

Section 5. VICE-PRESIDENT
A) Serves in the absence of the President, then assuming all powers of the Presidential position.
B) Shall assist the President in whatever duties deemed necessary.

Section 6. SECRETARY
A) Shall be responsible for maintaining accurate minutes of all Executive Board and General Business meetings.
B) Shall be responsible for ensuring all members receive copies of the minutes of General Business meetings.
C) Shall be responsible for ensuring that all directors receive copies of the minutes of Executive Board meetings.
D) Shall present proposed amendments to the Constitution to the general membership in writing prior to the next General Business meeting.
E) Shall be responsible for all correspondence pertaining to this position.
F) Shall transfer all secretarial records to incoming Secretary.

Section 7. TREASURER
A) Shall be custodian of the financial resources of the Association.
B) Shall present a written and verbal financial report to the membership.
C) Shall keep an itemized account of all transactions.
D) Shall pay all bills promptly.
E) Shall have an unaudited financial statement prepared by a Chartered Accountant to be presented at the Annual General Meeting.
F) Shall keep all books available to be reviewed by any member.
G) Shall turn over completed and accurate records to the newly elected Treasurer.

Section 8. RVTTC REPRESENTATIVE
A) Shall be the Association Representative of the Registered Veterinary Technologists and Technicians of Canada (RVTTC).
B) Shall present a report of RVTTC activities to the Executive Board and the general membership.
C) Shall be responsible for all correspondence pertaining to this position.
D) Shall transfer all records to incoming representative.
E) The President or Vice-President may assist the RVTTC in whatever capacity deemed necessary.

Section 9. CVBC Liaison
A) Shall be the Association’s Liaison with the College of Veterinarians of BC.
B) Shall present a report of CVBC Liaison activities to the Executive Board and the general membership.
C) Shall be responsible for all correspondence pertaining to this position.
D) Shall transfer all records to incoming representative.
E) The President or Vice-President may assist the CVBC Liaison in whatever capacity deemed necessary.

Article IV. EXECUTIVE DIRECTOR

Section 1. TERMS OF APPOINTMENT
A) Shall be open to all Registered members of the Association.
B) The position must be applied for.
C) Applications will be reviewed by the Executive Board.
D) Length of appointment will be a minimum of five years.
E) Shall stand on the Executive Board and shall not have voting privileges at Executive Meetings.
F) Shall receive remuneration for the appointment.

Section 2. DUTIES
A) Shall maintain a permanent Association Office and address.
B) Shall be responsible for all correspondence received at that address.
C) Shall be responsible for maintaining an accurate membership register and roster, while maintaining Member’s confidentiality.

Section 3. TERMINATION OF APPOINTMENT
A) The Executive Director shall be asked to resign
(i) If they cease to be a member in good standing.
(ii) On being struck from the register.
(iii) On resigning from the Association.
(iv) If they become a Non-Resident.
B) If the Executive Director does not fulfill the terms of his/her contract
(i) His/her performance will be evaluated by the Executive Board and two volunteer members from the general membership.
(ii) If it is deemed necessary by the above committee the Executive Director may be relieved of the appointment.

Article V. ELECTION OF OFFICERS

Section 1. NOMINATIONS
A) Nominations shall be made by Registered members or self-nomination.
B) Nominations must have the approval of the nominee.
C) Only Registered members in good standing are eligible to run for office.
D) Nominations may be submitted in writing to the Secretary prior to the Annual General Meeting.
E) Nominations may be submitted from the floor during the Annual General Meeting.

Section 2. BALLOTS
A) Absentee balloting shall not be held.
B) Ballots shall be closed.
C) Ballots shall be retained for thirty days.
D) Only one ballot per position per Registered member.

Section 3. ELECTIONS
A) The election of officers shall take place at the Annual General Meeting.
B) Simple majority of those in attendance rules.
C) Only one vote per category per Registered member.
D) Only Registered members in good standing shall vote.
E) An election may be by acclamation, otherwise it shall be by ballot.
F) The President, Treasurer, and RVTTC Representative shall be elected on alternate years from the Vice-President, Secretary and CVBC Liaison.
G) The President-Elect shall be elected one year prior to the completion of the President’s term.

Article VI. DISCIPLINARY PROCEDURES

Section 1. COMPLAINTS
A) Any person may file a complaint in writing to the Executive Director of the Association, who believes that a member of the Association;
(i) Is practicing, or has practiced, veterinary medicine contrary to the Veterinarians Act and/or
the bylaws of the College of Veterinarians of BC;
(ii) Has violated the Association’s Code of Ethics; or
(iii) Has acted in an unprofessional manner such as to bring the Association into disrepute.
B) Upon receiving a complaint against a member of the Association the Executive Director shall;
(i) Notify, in writing, through registered mail, the member involved in the complaint; and
(ii) Report the complaint to the Grievance and Ethics Committee.

Section 2. GRIEVANCE AND ETHICS COMMITTEE
A) The Grievance and Ethics Committee shall be composed of three members of the Association who are not members of the Executive Board.
B) Upon being informed by the Executive Director of a complaint against a member, all three members of the Grievance and Ethics Committee shall interview the member against whom the complaint was made, then recommend;
(i) That the complaint be dismissed; or
(ii) That an Inquiry Committee be impanelled to deal with the complaint formally.
C) Any decisions will be made on the basis of the opinion of the majority of the members of the Grievance and Ethics Committee.
D) The Grievance and Ethics Committee shall inform the member in writing, through registered mail, of its decision.
E) The Grievance and Ethics Committee shall inform the Executive Board in writing of its decision.
F) The committee shall be reappointed at the Annual General Meeting.

Section 3. INQUIRY COMMITTEE
A) The Executive Board shall establish and maintain an Inquiry Committee consisting of;
(i) Three members of the Executive Board;
(ii) Two members at large who are not members of the Grievance and Ethics Committee;
(iii) One member of the College of Veterinarians of BC.
B) Upon the recommendation of the Grievance and Ethics Committee to do so, a formal inquiry shall be held with respect to the alleged conduct of the member.
C) Each Formal Inquiry shall be held before three members of the Inquiry Committee chosen by the Executive Board. Each three-person panel shall;
(i) Be chaired by a member of the Executive Board; and
(ii) Have at least one non-member of the Executive Board.

Section 4. FORMAL INQUIRY PROCEDURE
A) Each Formal Inquiry shall;
(i) Take place no later than sixty days after the Grievance and Ethics Committee recommends a Formal Inquiry unless otherwise ordered by the Inquiry Committee
(ii) Involve the hearing of oral testimony; and any other documents or information deemed relevant by the Inquiry Committee;
(iii) Be tape recorded.
B) A member shall, at a Formal Inquiry involving a complaint against that member, have both;
(i) The right to be heard; and
(ii) A right to legal counsel present with that member at the hearing.
C) If the member(s) against whom a complaint(s) has been made, fails to appear twice at a scheduled Formal Inquiry the Inquiry may proceed in the absence of the member(s) in question.

Section 5. INQUIRY COMMITTEE DECISION
A) Upon hearing evidence with respect to the complaint, the Inquiry Committee panel shall make a decision;
(i) Dismissing the complaint; or
(ii) Confirming the charge.
B) The Inquiry Committee panel shall, in all cases, inform the member involved with written reasons, through registered mail, for it’s decision.
C) Upon confirming the charge against a member the Inquiry Committee panel may levy any or all the following penalties against the member:
(i) A reprimand;
(ii) An order mandating that the member undertake Continuing Education;
(iii) A fine of up to $1000.00 payable within sixty days of the decision; or
(iv) An order suspending or terminating the person’s membership in the Association.
(v) Removal from office if the member is serving on the Executive Board or any other Committees
D) All decisions of the Inquiry Committee panels shall be published in the Association’s newsletter.
E) If the complaints against a member are confirmed by an Inquiry Committee panel, the member may be required to pay the costs of the hearing, and investigation of the complaint.

Section 6. APPEAL
A) A decision of an Inquiry Committee panel decision may be appealed to court within thirty clear days of the Committee’s decision.
B) The court, on appeal, may reverse, alter, amend the decision of the Inquiry Committee, or make an other order or directions as it deems fit.

Section 7. PROTECTION AGAINST LIABILITY
A) No liabilities shall be incurred by the Executive or any Inquiry Committee or by any member of any such bodies for anything done or purported to be done bona fide under these bylaws.

Article VII. MEETINGS

Section 1.
A) There shall be at least two General Business meetings per year, one of which shall be the Annual General Meeting.

Section 2.
A) Written notices of General Business meetings shall be mailed out to all members not less than six weeks prior to the date of the meeting.

Section 3.
A) The Executive Board shall meet prior to each General Business meeting.

Section 4.
A) The accidental omission to give notice of a meeting to, or the non-receipt of a notice of a meeting by any of the members entitled to receive notice does not invalidate proceedings at that meeting.

Section 5.
A) Ten members of the Association shall constitute a quorum for the transaction of business at a General meeting.

Section 6.
A) Majority present rules.

Section 7.
A) The meeting will be conducted in an orderly fashion and will include but not be limited to the following:
Order of Business.
(i) Meeting called to order.
(ii) Minutes from previous meeting and previous Executive Board meeting read.
(iii) President’s report.
(iv) Treasurer’s report.
(v) Committee reports.
(vi) Old business.
(vii) New business.
(viii) Election of Executive Board members (at Annual General Meeting only).
(ix) Adjournment.

Section 8. PROCESS OF MEETINGS
A) Any member who wishes to speak shall raise their hand and be acknowledged by the chairman of the meeting.
B) Any member who wishes to make a motion shall upon acknowledgment state their name first.
C) Any person who seconds a motion shall upon acknowledgment state their name first.
D) Process of motions will be: Motion, seconded, discussion, and vote.
E) Motions wishing to be amended after discussion shall be amended before voting only if the members who originally presented the motion amend them.
F) No other motion will take precedence over the motion on the floor except the one to table the motion presented.
G) Voting will be done by an online vote of those in favour and those opposed emailed to Registered members only within 24 hours of the general meeting and will be available for seven days from that day. Members that wish to vote by mail will be required to request a mail in vote at the time of discussion. Mail in votes must be post marked no later than seven days after the meeting. Results will be kept for 30 days. Members will be notified in writing of the result by email. Online voting will not be made available for elections.

Section 9. SPECIAL MEETINGS
A) The President may call Special meetings giving twenty-one days notice of time, place and nature of business to Registered members by prepaid mail.
B) Upon receipt of a petition signed by ten percent of the Registered membership the President shall call a Special meeting.
C) One third or twenty members, whichever is the lessor, of the Registered membership shall constitute a quorum for the transaction of business at a special meeting.
D) The meeting will include, but not be limited to the following:
(i) Meeting called to order.
(ii) Business of meeting.
(iii) Adjournment.
E) Meetings will be conducted as outlined in Section 8 of this Article.

Article VIII. AMENDMENTS TO BYLAWS

Section 1.
A) Shall be submitted by any member in writing to the Executive Board prior to the date designated at the previous Business meeting.
B) The general membership shall receive a copy of the proposed amendment(s) a minimum of six weeks prior to the next General Business meeting.
C) Shall be presented as a special resolution at the next General Business meeting.
D) Voting will be held as outlined in Article VII Section 8.
E) If passed, the membership will be notified in writing.

Article IX. FINANCES

Section 1.
A) In order to carry out the purposes of the Association, the Executive Board may, on behalf of and in the name of the Association, raise or secure the payment or repayment of money in the manner they decide, and in particular but without limiting the foregoing, by the issue of debentures.

Section 2.
A) No debentures shall be issued without the sanction of a Special Resolution.

Section 3.
A) The members may, by Special resolution, restrict the borrowing powers of the Executive Board, but a restriction imposed expires at the next Annual General Meeting.

Section 4.
A) The year-end of the British Columbia Veterinary Technologists Association will be April 30th.