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2024 Annual General Meeting Notice of Special and Ordinary Resolutions

Bylaw 3.5 Notice of General Meeting

The Society will provide notice of every General Meeting to each Member as follows:

(a) by e-mail sent to the address provided by each Member who has provided the Society with an e-mail address not less than 45 days and not more than 60 days prior to the date of the General Meeting; and
(b) by posting notice of the General Meeting on the Society’s website for Members, for at least 21 days immediately prior to the date of the General Meeting. If necessary in the Board’s discretion, the Society may send notice of a General Meeting to one or more Members by delivery, courier or by mail posted to such Member’s Registered Address, or, where the member has provided a fax number or e-mail address, by fax or e-mail,
respectively.

Bylaw 3.6 Contents of Notice

Notice of a General Meeting will specify the place, the day and the time of the meeting and:

(a) will include the text of every Special Resolution to be proposed or considered at that meeting; and
(b) in the case of expulsion of a Member, the information required in section 2.12(a) above.

If the Board has determined to hold a General Meeting to include participation by Electronic Means, the notice of that meeting must inform Members that they may participate by Electronic Means and provide instructions on how this may be done.

As per BCVTA Bylaw Definitions: 

(bb) “Special Resolution” means:

(i) a resolution, of which the notice required by the Act and these Bylaws has been provided, passed by at least 2/3 of the votes cast in respect of the resolution by those Members entitled to vote:

(A) in person at a duly constituted General Meeting,
(B) by Electronic Means in accordance with these Bylaws, or
(C) by combined total of the votes cast in person at a General Meeting and the votes cast by Electronic Means; or

(ii) a resolution that has been submitted to the Members and consented to in writing by every Member who would have been entitled to vote on the resolution in person at a General Meeting;

(s) “Ordinary Resolution” means:

(i) a resolution passed by a simple majority of the votes cast in respect of the resolution by those Members entitled to vote:

(A) in person at a duly constituted General Meeting,
(B) by Electronic Means in accordance with these Bylaws, or
(C) by combined total of the votes cast in person at a General Meeting and the votes cast by Electronic Means; or

(ii) a resolution that has been submitted to the Members and consented to in writing by every Member who would have been entitled to vote on the resolution in person at a General Meeting;

 


Special Resolutions – Proposed Bylaw Amendments

Proposed Bylaw Amendment #1:

Bylaw 2.3 (d) Non-resident RVT is a person who:

    1. Holds all of the qualifications of an Active member other than being a member in good standing with his or her governing regulatory body; and
    2. Does not ordinarily reside in British Columbia or in a Canadian province or territory not having a governing body.

Rationale: the non-resident membership category was created to provide support for members living in Canadian provinces and territories without a governing body. With the increase in locum and telehealth opportunities, the Board of Directors believes that it is necessary to amend this category of membership to include members from provinces and territories that do have governing bodies that may have different legislation and regulations than BC. 

Proposed amendment:

2.3 (d) Non-resident RVT is a person who:

    1. Holds all the qualifications of an Active member;
    2. Does not ordinarily reside in British Columbia; or
    3. Ordinarily resides in a province or territory where a governing regulatory body exists and is a member of good standing.


Proposed Bylaw Amendment #2:

Bylaw 2.2 Classes of Membership

    1. There will be following classes of voting membership, being the Voting Members:
      1. Active Member
      2. Inactive Member
      3. Retired Member
    2. There will be following classes of non-voting membership, being the Non-Voting Members:
      1. Non-Resident Member
      2. Student Member

Rationale:

The proposed amendment aims to ensure equitable treatment and representation within our organization by granting non-resident members full active member status, equivalent to that of resident members. This adjustment is rooted in several key considerations:

  • Inclusivity and Diversity: Our organization values diversity and inclusivity. Recognizing that non-resident members may contribute equally to the vitality and mission of the organization, extending full active member status fosters a sense of belonging and encourages participation from a broader range of individuals, regardless of their geographical location.
  • Utilization of Talent: Non-resident members often possess unique skills, experiences, and perspectives that can enrich the organization’s initiatives and objectives. By providing them with the same rights and privileges as resident members, we optimize the utilization of talent within our community, leading to more robust collaboration and innovation.
  • Adaptation to Changing Work Dynamics: In an increasingly interconnected world, traditional notions of residency may no longer accurately reflect individuals’ contributions or affiliations. Many professionals now work remotely or engage in cross-border collaborations, blurring the lines between residency and membership eligibility. By acknowledging this shift and updating our bylaws accordingly, we ensure that our organization remains relevant and adaptive to evolving work dynamics.
  • Enhanced Engagement and Retention: Granting non-resident members full active member status signals our commitment to their engagement and retention. It encourages them to invest in the organization’s activities, attend events, and contribute to decision-making processes. This, in turn, strengthens our membership base and sustains long-term relationships built on mutual respect and support.
  • Alignment with Best Practices: Leading organizations across various sectors recognize the importance of embracing diversity and removing barriers to participation. By aligning our bylaws with these best practices, we demonstrate our commitment to progressive governance and position ourselves as a forward-thinking and inclusive association.

The proposed amendment to grant non-resident members full active member status reflects our organization’s values of inclusivity, talent optimization, adaptability, engagement, and alignment with best practices. It represents a proactive step towards building a stronger, more diverse, and resilient community that thrives on collaboration and mutual respect.

Proposed amendment:

Bylaw 2.2 Classes of Membership

    1. There will be following classes of voting membership, being the Voting Members:
      1.  Active Member
      2. Inactive Member
      3. Retired Member
      4. Non-Resident Member
    2. There will be following classes of non-voting membership, being the Non-Voting Members:
        1. Non-Resident Member
        2. Student Member


Ordinary Resolution – Board of Director Elections

BCVTA Board members are elected by majority vote of members at the Annual General Meeting. A minimum of 4 and a max of 10 Board members are required as per the bylaws to fill the following positions: President, Vice President, Treasurer, Secretary, two RVTTC Representatives, one CVBC Liaison, and one Student Liaison. There are additional positions for Directors at Large as well. 

Members vote to elect individuals onto the Board of Directors. Once individuals have been elected, they will work with the current Board to fill a specific position. This ensures that it is a good fit for everyone. 

Bylaw 6.8 Consecutive Terms and Term Limits states that directors may be elected or appointed for up to 10 consecutive terms, by any combination of terms.  

At this time, There are three Directors whose terms are expiring at the 2024 AGM:

  • Treasurer – Leanne Hillis-Schmidt – 1st term – 2022-2024
  • Secretary – Kim Holbrow – 2nd term – 2022-2024
  • RVTTC Representative – Kalaya Donchi – 2nd term – 2022-2024

As per Policy 3.2 on Board of Director Terms, the Secretary and Treasurer can serve for a maximum of two (2) consecutive two-year terms, while the RVTTC Representative can serve for a maximum of three (3) consecutive two-year terms. Kim Holbrow has reached the term limit for the Secretary position, and a succession plan has been put in place for the incoming Secretary. 

Leanne, Kim, and Kalaya have all expressed their willingness to seek re-election to the Board of Directors. 

Kayla Anglos, RVT has been nominated for a position on the Board of Directors and has allowed her name to stand for election. 

 

For any questions relating to these resolutions, please contact us at executivedirector@bcvta.com

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