As per policy 7.12 Expenses for BoD or Committee Members Reimbursements expenses will be reimbursed only with proof of receipt, except for meal costs, which are at a set rate. Costs for alcoholic beverages will not be reimbursed, unless prearranged with the BoD for special events.
Executive and Liaison positions may be reimbursed for expenses incurred to attend meetings that they would otherwise not be able to attend. These expenses may include child care fees, lost wages, or travel fees and must be approved by the Executive Director and Treasurer prior to reimbursement.
7.12.2 BoD Travel Policy the Association will cover transportation, accommodation and meal expenses for pre-approved travel with the following guidelines:
- Expense Form must be submitted with receipts.
- The most economical route (air vs car) should be considered when traveling.
- If travel fees are paid in advance for a BoD member using BCVTA monies and the individual fails to attend the event, future travel plans will be paid by the individual personally and reimbursed AFTER the event, once proof of attendance is given to the BCVTA. This does not include emergencies outside of the members’ control.
- Meals will be reimbursed at $23 per meal for breakfast, lunch, and dinner.
- Mileage will be reimbursed at the recommended annual rate by Canada Revenue.